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IMU PROJECT ASSOCIATE (Publications and Dissemination)

Posted at 15:16h in Job Opening by
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JOB SUMMARY

The Project-Based Publication Assistant will assist in managing, coordinating, and implementing the publication plans and deliverables. This role includes creating, editing, and distributing publications to ensure timely and accurate dissemination of information.

 

DUTIES AND RESPONSIBILITIES

  • Publication Management
    • Assist in the development and implementation of publication strategies to enhance the organization’s visibility
    • Create, edit, and format content for various publications, including newsletters, reports, and brochures.
    • Ensure all publications align with organizational standards and branding.
  • Coordination and Communication
    • Liaise with various departments to gather necessary information for publications.
    • Coordinate with external vendors and stakeholders to ensure the timely production and distribution of publications.
    • Implement feedback from stakeholders to improve publication quality.
  • Quality Assurance
    • Ensure accuracy and quality of all publication content.
    • Conduct regular reviews and updates of publication materials.
    • Provide technical support and inputs in the further improvement and management of the unit’s information systems, platforms, websites, social media accounts and databases. 
  • Dissemination
    • Develop and implement dissemination strategies for the organization’s publications.
    • Distribute publications to relevant audiences via appropriate channels, including email, social media, and print.
    • Monitor and report on the reach and impact of disseminated publications.
  • Project Monitoring
    • Monitor the progress of the publication project to ensure it adheres to agreed timelines and budgets.
    • Provide regular progress reports to the Head of the Information Management Unit.
    • Manage risk assessments and mitigation strategies related to the project.
  • Compliance:
    • Ensure all activities comply with organizational and ISO standards.
    • Maintain comprehensive records related to the project.
  • Other Duties:
    • Perform other tasks related to the project as assigned by the Head of the Information Management Unit.

QUALIFICATIONS

Educational Attainment

  • A graduate of any bachelor’s degree, preferably in Communications, Journalism, Marketing, or a related field

Work Experience

  • At least 1-year related experience in publication management, graphic design, content creation, and/or related work.
  • Computer literate and knowledgeable in the use of Adobe Create Suite, Microsoft Office, WordPress, and other Graphic Layout and Editing Softwares
  • Competent in project management and related skills.
  • Capable of working with minimal supervision, with proven excellent written, analytical, presentation, and reporting skills.

 

SEAMEO INNOTECH is an equal opportunity employer

Interested and qualified applicants may submit their letter of intent with an updated CV at email add:

careers@seameo-innotech.org


Apply Now


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I have been duly informed that, as part of the review and selection process on my application for a post at SEAMEO INNOTECH, the Center will collect and use personal information, which may include information regarding my contact details, general character, reputation, personal habits and characteristics, medical records and other information deemed relevant to my application. The Center assures that these gathered information will only be used for non-commercial purposes.


The Center shall implement reasonable and appropriate organizational, physical and technical security measures for the protection of personal data collected. Said security measures aim to maintain the availability, integrity and confidentiality of personal data and protect said data against any accidental or unlawful destruction, alteration and disclosure, as well as against any unlawful processing.


In the event that I am accepted to the position at SEAMEO INNOTECH, I also understand that as provided by the Data Privacy Act, I may object to the processing of my personal data, request to access my personal information, and/ or have it corrected, erased or blocked on reasonable grounds. As may be provided by law, personal information may need to be retained indefinitely to satisfy legal obligations or for historical and statistical purposes. Otherwise, if my application is unsuccessful, SEAMEO INNOTECH shall keep my personal information on active file in case there will be future employment opportunities for which I may be suited. I further give consent SEAMEO INNOTECH to keep my personal information for this purpose and may withdraw this consent at any time.


I hereby grant SEAMEO INNOTECH and its authorized representative/s permission to verify all the information I provided in my Job Application Form. I further give consent to SEAMEO INNOTECH to collect, retain and use my personal information for review and assessment purposes which shall include, but not be limited to, determining suitability, eligibility or qualification for employment and the disclosure of information to:


  1. SEAMEO INNOTECH Management and authorized staff, and
  2. Third party service providers performing review functions on behalf of the organization.

 


I hereby declare that the information provided is true and correct, with full understanding that any willful dishonesty may render refusal of my application or immediate termination of my employment.

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